How to Book an Interview or Appearance
Guest Booking System™ is used by coaches, consultants, PR professionals, radio producers, and service providers to manage bookings professionally.
Whether you've been invited to appear on a podcast, radio show, live event, or private session — this guide walks you through every step of the booking process.
This guide applies when you're booked as a guest by
The booking process, step by step
Click the Booking Link from Your Host
Your host will share a unique booking link with you directly — via email, social media, their website, or a direct message. Click it to open their booking page, where you'll see the show or event name, what they're looking for in a guest, and the available session formats. This works the same whether you've been invited to appear on a podcast, radio show, live event, or private consultation.
Each host has their own booking page. The link is specific to them — you don't need to search for it or create an account before you apply.
Review Session Formats and Fees
Most hosts offer one or more session formats — Audio Only, Audio + Video, or a Premium option. Some charge a booking fee to secure your spot; others are completely free. All formats, fees, and details are displayed clearly on the booking page before you commit to anything. A booking fee is set by the host, not by Guest Booking System, and is designed to keep no-shows to a minimum.
If you see multiple formats, read the descriptions carefully — Premium options often include additional promotion, longer sessions, or exclusive audience reach.
Complete Your Guest Application
Click Apply and fill out the application form. You'll be asked for your name and contact email, a short bio (or attach a bio PDF), your website and social media links, your proposed topic or the angle you'd bring to the session, and how you discovered the show or event. This information helps the host decide whether you're the right fit for their audience.
Be specific with your topic pitch. Hosts and event organisers approve guests faster when they can see exactly what value you'd bring to their audience.
Complete Payment (If a Booking Fee Applies)
If the host charges a booking fee, you'll be redirected to a secure payment page immediately after submitting your application. You can pay by credit or debit card via Stripe, or through your PayPal account. Payment confirms your intent and is processed directly by the host. If your application isn't accepted, a full automatic refund is issued — no questions asked.
Guest Booking System never stores your card details. All payments are handled by Stripe or PayPal using their secure, PCI-DSS compliant checkout.
Choose Your Session Time Slot
After submitting your application (and completing payment if required), you'll see a calendar showing the host's available slots. Times are displayed in your local timezone automatically. Slots are grouped by Morning, Afternoon, and Evening so you can find the right time at a glance. Select the slot that works best for you and confirm.
If no available slots suit your schedule, reach out to the host directly — they may be able to open additional availability for you.
Receive Your Booking Confirmation
Once your slot is confirmed, you'll receive a confirmation email with your session date and time (shown in your local timezone), the show or event name and format, and your meeting link if the host has set one up. If you're new to Guest Booking System, the email will also include your temporary login credentials so you can access your guest dashboard.
Check your spam or junk folder if you don't see the confirmation email within a few minutes of booking.
Access Your Guest Dashboard
Log in at guestbookingsystem.com using the credentials from your confirmation email. From your guest dashboard you can view your upcoming and past bookings, see your confirmed session time and meeting link, request a reschedule if your plans change, and message your host directly if the show has messaging enabled. Change your temporary password from account settings after first login.
If your plans change, always use the reschedule option in your GBS dashboard — never ask the host to delete the Google Calendar event. Deleting from Google Calendar removes only the calendar entry and leaves your booking active in GBS without sending you any notification or new time slot link.
Prepare for a Great Session
You'll receive automatic reminder emails 8 hours and 1 hour before your session. Use that time to prepare: use a wired ethernet connection rather than WiFi, find a quiet room with doors and windows closed, wear headphones to prevent audio feedback, test your microphone and camera at least 10 minutes before the call, and review your key talking points. Do not record the call yourself — the host handles all recording.
The single biggest cause of poor audio quality is WiFi. A $10 ethernet cable is the easiest upgrade you can make.
Share Your Feedback After the Interview
About 1 hour after your session ends, you'll receive an automatic email from Guest Booking System with a personal feedback link. Click it to open your feedback form. You'll be asked to rate your overall experience (1–5 stars), write a short testimonial about the session, and optionally add your job title or role. At the bottom of the form there's a consent checkbox — ticking it gives the host permission to display your feedback as a public testimonial on their website. Leaving it unticked keeps your feedback private and visible only to the host. The form takes about 2 minutes to complete.
Your feedback link is unique to your booking and can only be used once. You can see your submission status on your booking card in your guest dashboard — a green tick means submitted, an amber link means it's still waiting.
Closing Your Guest Account
If you no longer want a guest account, you can close it yourself from your Profile page. Log in, go to your Profile (top navigation), scroll to the Danger Zone section at the bottom, and click "Close My Account". You'll be asked to confirm before anything happens. Once confirmed, your personal data (name, email, bio, social links) is permanently removed from the platform. Your booking history is preserved anonymously so hosts retain a record of completed sessions. You'll receive a farewell email with a personal link to a short exit feedback form — it takes less than 2 minutes and your honest answers help make the platform better. Account closure is permanent and cannot be undone.
Not ready to close completely? You can simply stop using the account — there's no subscription fee for guests, so keeping it open costs you nothing.
Pre-session checklist
Run through this list in the hour before your session for the best possible recording or appearance.
Use wired ethernet — not WiFi
WiFi can cause choppy, inconsistent audio. A cheap ethernet cable makes a big difference.
Find a quiet room
Close doors and windows. Turn off TVs, fans, and air conditioning near you.
Wear headphones
Prevents your voice from echoing back through the host's microphone.
Test mic and camera early
Do a test 10 minutes before — not 30 seconds before. Fix problems while you have time.
Charge your device
Nothing kills a session like a dying battery. Plug in or charge fully beforehand.
Don't self-record
The host records the session. Recording yourself too creates sync issues and legal complications.
Frequently asked questions
Do I need to create an account before applying?
No. You submit your application as a visitor — no account required upfront. Once you select a time slot, a guest account is created for you automatically using the email address you provided. Your login credentials are sent in the confirmation email.
What kind of hosts use Guest Booking System?
Guest Booking System™ is used by coaches, consultants, PR professionals, radio producers, podcast hosts, and service providers — anyone who regularly books clients, guests, or prospects. The booking process is the same regardless of the type of host or session.
What if I need to reschedule my session?
Log in to your guest dashboard and use the reschedule option on your booking — this is the only correct way to reschedule. Do not ask the host to delete the Google Calendar event. Deleting a Google Calendar event only removes the calendar entry; it does not reschedule or cancel the booking in GBS, and you will not receive any notification or new time slot link. Always use the GBS dashboard reschedule option. Either you or the host can initiate it, and you'll receive an email with a link to choose a new time. Your application and payment remain fully intact — only the time changes.
Is my payment secure?
Yes. Card payments are processed by Stripe, one of the world's leading payment processors and fully PCI-DSS certified. PayPal payments use PayPal's own secure checkout. Neither Guest Booking System nor the host ever sees or stores your full card details.
What session formats are available?
It depends on the host. Each one sets their own formats. The most common are Audio Only (recording only), Audio + Video (recorded for both audio and video platforms), and Premium (extended or exclusive sessions). All available formats and their fees are shown on the booking page before you apply.
What happens after the host reviews my application?
If approved, you'll receive a confirmation email with your session details and (if available) a meeting link. If the host needs to reschedule, you'll be emailed a link to pick a new time. If your application isn't accepted, you'll receive a polite notification — and if you paid a booking fee, a full automatic refund is issued immediately to your original payment method. No action is required from you.
How long does a refund take to appear?
Refunds are issued automatically and instantly by the platform. Stripe refunds typically appear in your account within 5–10 business days depending on your bank. PayPal refunds usually appear within 3–5 business days. If you haven't seen a refund after 10 business days, contact the host and they can confirm the refund was processed.
Will I receive reminders before my session?
Yes. You'll receive an email reminder 8 hours before your session and another 1 hour before it starts — both sent to the email address you used when applying. Each reminder includes the meeting link and a preparation checklist.
What if I can't find the booking link?
Contact the host directly — they'll resend it. Each host's booking page is private and only accessible via the link they share. Guest Booking System is not a public directory.
What is the feedback form I receive after my interview?
About 1 hour after your session ends, you'll receive an automatic email with a personal feedback link. The form asks for a star rating (1–5), a written testimonial about your experience, and an optional job title or role. There's also a consent checkbox — ticking it gives the host permission to display your feedback publicly as a testimonial on their website. Leaving it unticked keeps your feedback private and visible only to the host. You can check whether you've submitted feedback on your booking card in your guest dashboard.
How do I close my guest account?
Log in and go to your Profile page (link in the top navigation). Scroll to the bottom and you'll see a Danger Zone section with a "Close My Account" button. Click it and confirm when prompted. Your personal information — name, email, bio, and social links — is permanently deleted. Your booking history is kept anonymously so hosts retain a record of completed sessions. After closing, you'll receive a farewell email with a link to a short feedback form. Account closure is permanent — it cannot be undone. If you're not sure, there's no cost to keeping your free guest account open.
Ready to book your next appearance?
Ask your host for their booking link — or share this guide with a host whose show or event you'd love to be part of.